Can we switch mid-contract?

Most agencies plan the switch for their renewal date. You can start with Core now and add the module anytime, with prorated pricing.

What happens to our old agendas and minutes?

We import as many years as you want from your current agenda system or a spreadsheet export, so your history stays searchable in one place.

Your public portal link changes once, at go-live. Post a notice and redirect the old link if your current vendor allows it.

No. The Agenda Management Module streams and records your meetings and links video to each agenda item.

Customer data is hosted in the United States.

Not yet. Govera does not have a SOC 2 report yet; readiness work is under way.

Govera LLC is based in McKinney, Texas, and was founded by a former city manager.

Govera Core plus the Agenda Management Module covers the agenda process from item request to approved minutes.

Item intake and approval routingCore
Staff report draftingCore
Agenda building and packets
Public posting to your meeting portal
Board packet deliveryCore
Running the meeting: attendance and quorum, roll call, motions, roll-call and consent votes, recusals and closed session, with members voting from their own phones
Meeting video streaming and recording with "watch this item" links
Minutes: draft, review, approve
Public comment
Legislative files and records retention
Follow-up commitmentsCore

Public portal: calendar by board, agendas, packets, minutes, results, search, email alerts, iCal feeds, a website widget, your own domain
Video from the platform you already use, or a video file
Records: Texas State Library retention schedule, legal holds, two-person disposal, filing into your records system
Results, votes and file status written back to supported legacy agenda systems after the clerk approves them

Kickoff (boards, meeting types, approval steps, templates)
History import (as many years as you want; bodies, members, meetings, items, legislative files, votes and attachments from legacy agenda systems, depending on the system, or by CSV; a reconciliation report by board and year)
Configure (routing, templates, portal branding, retention)
Train (remote sessions; on-site available)
Parallel run (run Govera next to your current system until you are ready)
Go live (switch the public portal link and retire the old system at its renewal date)

Govera Core + Agenda Management Module compared with a typical legacy agenda system
Feature	Govera Core + Agenda Management Module	A typical legacy agenda system
Agenda building, packets, posting	Yes	Yes
Live meeting votes and minutes	Yes	Yes
Video streaming and recording	Yes	Often included or sold as an add-on
Data hosting	Customer data is hosted in the United States.	Varies
SOC 2 report	Not yet; readiness work is under way	Varies

Comparison reflects Govera's contract features and general market practice as of October 2026. Ask us for a side-by-side with your current system.

Can we switch mid-contract?: Most agencies plan the switch for their renewal date. You can start with Core now and add the module anytime, with prorated pricing.
What happens to our old agendas and minutes?: We import as many years as you want from your current agenda system or a spreadsheet export, so your history stays searchable in one place.
Will the public notice a change?: Your public portal link changes once, at go-live. Post a notice and redirect the old link if your current vendor allows it.
Do we lose video?: No. The Agenda Management Module streams and records your meetings and links video to each agenda item.
Where is our data?: Customer data is hosted in the United States.
Is Govera SOC 2 certified?: Not yet. Govera does not have a SOC 2 report yet; readiness work is under way.
Who is Govera?: Govera LLC is based in McKinney, Texas, and was founded by a former city manager.